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How to Host a Great Outdoor Event

Updated: May 25

Summer is here, which means it’s the perfect time to host your next outdoor event! Outdoor events can often lend a relaxed air to events, which is perfect is you’re looking to soften up a corporate function or workplace do. From mountaintops to gardens, the bushveld and more, there are many potential options when you’re considering an outdoor event. If you’re looking to enjoy a fantastic outdoor event, here are some of our best tips:

Select the right venue

Outdoor venues usually bring the wow-factor, but can sometimes be unsuitable for the type of event, group size or event type. Don’t forget to consider the needs of your guests, whether guests can access the venue easily and whether the location can host all the amenities you need. Event planners generally know the ins and outs of the venues they recommend, and they can ensure that you pick out a venue that is suitable and practical.


Keep the weather in mind- and don’t forget about a back-up plan

It’s unfortunate but true, ill weather can sometimes ruin our best-laid plans. Be sure to check the weather forecast in the days leading up to your function and remember to have a back-up plan ready, should rainy days threaten your big event.


Logistics, logistics, logistics

Before you set your mind on that jaw-dropping outdoor spot, make sure that you can feasibly host your event in the space. How long will it take to set up the space and can you ensure electricity to your spot? Are there restrooms nearby? How do vendors and guests reach the space and where do they park? You’ll need to include all this and more into your planning and potentially rein in your expectations. 

 

If you’re looking to host a large-scale outdoor event or outdoor corporate do, an event planner is a must! Your event planner will ensure that all considerations and problems are accounted for, and will ensure that the event goes smoothly!


At Yours Eventfully, corporate functions and private events are our priority. Make your year-end corporate event memorable with our professional bespoke solutions, comprising of staging, décor, design, coordination, gifting and everything in between.


Our team has over ten years of experience within the event and exhibition industries, making Yours Eventfully the perfect fit for the perfect function. For any questions, queries or remarks, please contact us at 087 551 1555 or send an email to sales@yourseventfully.co.za

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